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Filing and Storage Tips for the Modern Office

Despite our best attempts to go paperless at many modern offices, many of us still deal with stacks of papers, files, notebooks and more. This decreases our productivity since we end up spending more time hunting down the right file than is warranted. The first step is knowing what your storage needs are. If you're an open-concept office without traditional desks, perhaps mobile caddies are the best way for employees to have a bit of personal storage that can be moved around easily. Knowing how much storage you need means taking a hard look around to see how many files you have and how much office space you have available. Some storage solutions to help you get more organised include:

1. Go Vertical

Vertical storage makes the more efficient use of the space you have to work with and keeps everything at eye level. Bookcases and shelving units are a great way to store a lot without taking up too much real estate in the office.

2. Get Divided

Use dividers in your drawers to organise your pens, paper clips, notepads, sticky notes and other items that create clutter on your desk. Not only will dividers save you time by making everything easily accessible, but it will also make you feel less stressed by not having to deal with mess every day.

3. Scan it All

Whether you prefer to use a physical scanner or an app, scan all important documents and receipts and shred everything you don't need a hard copy of. This will significantly reduce clutter and also make it easier to find things by searching your computer rather than rummaging through files.

4. Keep Electronics Together

For all your chargers, cables, adapters and all the other accessories we need for our modern work environment, aim to keep them all in one organised location. Even better, add labels to loose cables and adapters so you always know what you're reaching for when you need it.

5. Put Your Walls to Work

For offices where space is limited, consider using floating shelves to stack books, magazines and more. You can also opt to put storage boxes on these shelves to keep unsightly loose papers and documents out of sight while still keeping organised.

6. Clear Desk, Clear Mind

Aim to keep your desk as clear as possible by using wall-mounted computer monitors and floating shelves so that your desk is less likely to build up clutter. Doing a weekly clean-up of everything on your desk will also work well to keep things clean and organised.

7. Put a Label on it

Use a labeller to keep everything from files to drawers and shelves organised so that everyone in the office knows the right place to return or find things.

8. Use Bookcases

Look for a bookcase with dividers built in to help with easy storage and to keep books, magazines and binders in order. This allows you to keep important items upright, but more importantly organised by category.

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