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5 Tips for Designing Your Boardroom

The boardroom is one of the most important areas of your office. It's where pitches are made and won, clients are met and key communication happens with stakeholders and staff. For your boardroom to do all that and more for you, it needs to be properly designed and furnished. Depending on the style of your business, your boardroom design might be different however; these seven tips should help to get you started.

1. Boardroom automation

Having things automated in the boardroom is an important aspect of the overall design. User experience in the boardroom is worth the expense of ensuring things like lighting, blinds, sound system and air conditioning are all available to easily control at the touch of a button. Many new high-tech options can also connect to apps on smartphones or tablets, making automation even easier during those important meetings.

2. Décor

When considering the décor of your boardroom, be sure to avoid "trendy" colours and keeping things too bland by painting everything white. White particularly looks bad during conference calls and it gives the entire space a sterile feel – much like a hospital. Stick to muted, neutral tones to give your boardroom the most professional look with understated elegance. Colours like taupe, pale blue, pale green or grey are all great options to keep things focused on business, rather than the space itself. It will also be easiest to find matching furniture by taking this approach.

3. Lighting

After choosing a colour scheme, you'll want to consider how to position the lighting in the room. Overhead lighting is usually the most effective, and with the installation of dimmer switches, you can make the lights as bright or subtle as you need. This is especially important during presentations as well as avoiding having bright lights reflect off of video screens and projectors. Consider where you would like the furniture will be placed when positioning the lighting in the room so that lights won't be distracting to the people in the room.

4. Projector connections and screens

This is an extremely important part of designing your boardroom due to today's need for technology at our fingertips. The latest projectors require VGA, HDMI and AV connections, so if you want a ceiling mounted projector, you'll have to consider running these cables through concealed pipes to the conference table so that anyone can plug in their laptop or tablet and connect to the projector. You may also want to consider concealing the projector itself in the ceiling and having it automatically lower when needed to avoid being an eyesore in the room.

5. Furniture

Depending on the space you're working with, you may need to start from scratch when it comes to furniture, or simply add additional furniture to freshen up the space. In either scenario, you don't want to add too much and make people feel like they're fighting the furniture for space in the room – less is more, you can always add additional furniture later on. Determine how much furniture you need, and what the dimensions should be to best fit the space – especially in regards to the table and chairs. Keep in mind that the furniture may need to be moved around if you will be using the room for training or workshops. The furniture you add should add warmth to the room and work with the colour scheme and lighting to provide welcoming atmosphere.

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